Illawarra Folk Festival Information for Booked Artists

This will be our 27th Festival Party and the 7th at Bulli. Here's some general information to help Booked Artists enjoy the party and experience.

Tell the World!

Your first job / privilege / courtesy is to tell the world you are playing at the Illawarra Folk Festival at Bulli, 12 to 15 January 2012!

Tell them it's a huge party, great fun and terrific for their ears, feet and soul. We need every patron we can get.

You can promote the festival especially at your gigs, your website, Facebook, Myspace.

 You can download or embed our Festival Widget. Click here for details.

Festival Artist Timetable

Esentially the program will be based on the information provided by the artist via the online Expression of Interest  form.

How to get to Bulli

Google Map for Directions From Sydney Airport to Bulli Showground

View Larger Map

Click here for an A4 sized map of how to get to Bulli (340kb)

Click here of a 2 page map from Sydney airport to Bulli (780kb)

Transport from Sydney Airport

The festival does not provide general transport to the festival. It is the responsibility of the Artist.

If you are flying into Sydney Airport you can catch a train to Bulli. We can pick you up from Bulli Rail Station.

A one way ticket costs $19.60 for an adult and $34.20 return (as at July 2011).

Take the Airport train to Central, about 9 minutes and then change to the South Coast Line (Blue Colour) for Bulli, about 90 minute trip. Click here for the South Coast Line timetable

Click here for the Airport to Central Timetable

Airport Train information for the Wollongong / South Coast Line
Click here for the Airport Link website for more information.

Registration

When you arrive at the main entrance go to the Artists Registration area adjacent to the Festival Office at the entry to the Bulli Showground.

You will be wristbanded once your pass is validated and given any final instructions or programe changes.

Please note that only partners that have been notified to us before the festival will get complimentary tickets. Please do not turn up and ask for passes that have not been previously arranged.

Please collect APRA forms and fill them in for each performance and return them to the Festival Office.
If you have registered as a Volunteer then please check into the Volunteer Registration to recieve final instructions.

Artists issued with Day Passes can upgrade their pass to a Season Pass by paying $40.

Camping is at the general rates. Ask at the Registration desk or make previous arrangements.

Office Times

Please note the following Artists Registration/Festival Office times for registration and arrival:

• Wednesday 4pm to 8pm
• Thursday: 11am to 10.30pm
• Friday: 7.30am to 11pm
• Saturday: 7.30am to 11pm
• Sunday: 7.30am to 4pm
• At other times call 1300 887 034 for assistance.

Stage Set-Up Forms

Please fill-in an online performer set-up sheet and return to us by ASAP to allow us time to arrange information for each of the venues you are performing at. Click here to go to the form.

Performance Etiquette and Conditions

• All performers must report to their specified venue and find the Venue Manager at least half an hour prior to performance to enable sound checks and stage setup to be completed.
• Please be conscious of finishing on time so you don’t eat into the next performer’s time.
• If you take longer than available to set up then it comes out of performance time.
• The venue manager / MC will give you a 10 minute call to finish in general.
• Many gigs have set-up time provided separately while others particularly in the smaller venues and theme concerts do not.
• In general there are NO encores - promote the next time you are playing or your CD!
• Water will be provided at venues.  Please advise the Venue Manager if supplies run-out.
• The Festival organisers reserve the discretionary right to change the venue or time of performance for appropriate circumstances.

Merchandise Sales

You are more than welcome to sell your product as long as it is off-stage and not in the way of performances.

We also have a Festival Merchandise Shop run by our volunteers where you can consign CDs and DVDs.

The festival takes a 15% commission, and payments will be made via direct deposit, so please bring your bank details with you.

The shop will be open for product consignment as follows:

Thursday: 4pm to 8pm
Friday: 9am to 8pm
Saturday: 9am to 8pm

Merchandise can be picked up on Sunday prior to departure, but please ensure you leave plenty of time as the shop will be busy! The postage cost will be deducted from any due moneys for products that have to be posted.

Festival Raffle - CD Donation Please

To help with the bills for the festival, we run a major raffle. We would really appreciate the donation of some products for it. Please leave anything you can donate at the Festival Shop.

Artists Responsibilities

• Artist accept responsibility for their own Public Liability Insurance. When performing, you are a Festival service provider and as such, are not covered by the Festival's public liability insurance. We suggest investigating insurance options with Folk Alliance Australia, see www.folkalliance.org.au and follow the links to 'insurance'. You need to be or become a member of Folk Alliance Australia.
• Artists also accept all responsibility for their Tax Obligations, Superannuation and WorkCover requirements.
• Artists to provide their own equipment such as guitar amps and drum kits. (Peace drum kits are available for use at the Slacky Flat Bar Stage and Black Diamond Marquee Stage. Please advise David (bookings@illawarrafolkclub.org.au) if you would like to use them. Drummers will need to bring their own cymbals and sticks.
• Artists are responsible for their meals and drinks. Water will be provided at stages. 

Instrument Lockup

We will be running an instrument lockup. It is not a 24 hour service so if you want to session late at night collect your instrument before 10pm! The location has moved to the Dog Kennels near the Global Green.

It will open at 9am and close at 10pm.

It would be greatly appreciated f you can spare some time to help at the lockup. Just see one of the staff there. Ultimately it's for the artists benefit!

On-Site Camping - Limited and needs to be Booked!

We will provide camping sites only if they are pre-booked. Please do not turn up on the day and ask for a campsite. The festival is now at capacity so we need to plan all camping sites!

Sessions

We actively encourage sessions. Please keep late night sessions (after 10pm) inside the Grandstand Bar area or the upstairs Restaurant area. There are many campers to consider so please don't session outside after 10pm.

Carparking

There is lots of free parking on-site and designated for performers near to the venues. Just ask the volunteers to direct you or ask at the Festival Ofrfice. Please park inside the showground for your security and for a lesser impact on our neighbours.

Volunteer

The festival relies heavily on volunteers, over 250 are required, so if you can spare a couple of hours over the weekend even to just MC, it would be greatly appreciated. For more details click here.

Payment

If you are receiving a fee, please provide a Tax Invoice with your ABN and GST if applicable.

You can send it in earlier to:

Illawarra Folk Club Inc. PO Box 5289, Wollongong, NSW, 2500 or fax 1300 887 034 or present it when you register. Please remember - No Invoice, No Payment.

APRA Performance Statement

Please submit your APRA Performance Statement.

Do it online - click here

Or download a Word Document - click here for Word Document version or click here for PDF version.

Send to David De Santi, PO Box 17, Albion Park, NSW, 2527 or email to bookings@illawarrafolkclub.org.au

Please participate!

• Sessions are in the Grandstand Bar downstairs or upstairs in the Restaurant till late at night.
• Please do not session past 10pm in outside areas as a courtesy to fellow campers and the residents.
• Please patronise the Festival Bar as any support provided through these venues, helps the Festival to survive.
• Blackboard Concerts are primarily for non-Festival acts so the MCs will preference these acts before booked acts.
• Join the Festival Choir or the Parade Band or both!
• The Festival is a waste wise recycling event so please do the right thing with your garbage and recycle where you can.

Join the Illawarra Folk Club

We'd encourage you to join the Illawarra Folk Club if you are a local and not a member yet. It's a great way to keep in touch with Festival news and deadlines and the Folk Club in general. Buy membership online from http://www.illawarrafolkclub.org.au/store  or call 1300 887 034

Useful Telephone Numbers

• Ambulance, Police, Fire: 000
• Radio Doctors 02 4228 5522
• Bulli Hospital: 02 4284 4344
• Wollongong Hospital: 02 4222 5000
• NRMA Roadside Assistance for vehicle breakdown: 13 1111
• Taxi: 02 4229 9311
• City Rail Train Times: 131 500
• Festival information line: 1300 887 034

thanks

David De Santi, Russell Hannah, Graeme Morrison
Booking Committee
bookings@illawarrafolkclub.org.au